Corporate Governance

A holder of nominee-registered shares has the right to participate in the General Meeting by virtue of such shares, based on which they on the record date of the General Meeting, 29 April 2026, would be entitled to be registered in the company’s shareholders’ register maintained by Euroclear Finland Oy. The right to participate requires, in addition, that the shareholder has on the basis of such shares been registered temporarily into the shareholders’ register maintained by Euroclear Finland Oy on 7 May 2026 by 10:00 a.m. (EEST) at the latest. As regards nominee-registered shares, this constitutes registration for the General Meeting.

A holder of nominee-registered shares is advised to request without delay necessary instructions regarding the temporary registration in the shareholders’ register of the company, the issuing of proxy documents and voting instructions as well as the registration for the General Meeting from their custodian bank. The account management organization of the custodian bank shall temporarily register a holder of nominee-registered shares, who wants to participate in the General Meeting, into the shareholders’ register of the company at the latest by the time stated above as well as, if necessary, arrange advance voting on behalf of the holder of nominee registered shares before the end of the registration period for nominee-registered shares.

A shareholder may participate and use their rights in the General Meeting also through a proxy representative. A proxy representative shall provide a dated proxy document or otherwise in a reliable manner demonstrate their right to represent the shareholder.

A proxy representative may also vote in advance in the manner described in this notice. Should a proxy representative register electronically for the General Meeting, they must identify themselves personally through strong electronic authentication, after which they can register on behalf of the shareholder they represent. The same applies to electronic advance voting.

Should a shareholder participate in the General Meeting by means of several proxy representatives representing the shareholder with shares in different book-entry accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration.

Natural persons may appoint a proxy representative in connection with the electronic registration for the General Meeting on the company’s website. Otherwise, a proxy document must be used. A template proxy document is available under: "AGM documents".

Any proxy documents are asked to be delivered primarily as an attachment in connection with the electronic registration and possible advance voting or alternatively by regular mail to Innovatics Ltd, General Meeting / Puuilo Plc, Ratamestarinkatu 13 A, 00520 Helsinki, Finland or by email to agm@innovatics.fi before the last date for registration, by which time the proxy documents must be received.

In addition to delivering a proxy authorization document, a shareholder or their proxy representative must register for the General Meeting in the manner described in Section C.2.

Shareholders can also use suomi.fi electronic authorization service instead of a traditional proxy document. In this case, the shareholder authorizes the nominated proxy representative in suomi.fi service (https://www.suomi.fi/e-authorizations) by using the proxy form “Representation at the General Meeting”. When registering, proxy representatives must authenticate themselves by strong electronic authentication. Strong electronic authentication can be effected with online banking codes or a mobile certificate. More information on electronic authorization is available at https://www.suomi.fi/e-authorizations.

Shareholders with a Finnish book-entry account or equity savings account may also vote in advance on certain agenda items of the General Meeting between 20 April 2026 at 10:00 a.m. (EEST) – 5 May 2026 at 4:00 p.m. (EEST).

Shareholders who have voted in advance may not exercise their right to ask questions, demand a vote or vote on a possible counterproposal under the Finnish Companies Act, unless they participate in the General Meeting at the meeting venue in person or by way of proxy representation.

For holders of nominee-registered shares, advance voting is carried out via the account manager. The account manager may cast advance votes on behalf of holders of nominee-registered shares in accordance with the voting instructions provided by the holders of nominee-registered shares during the registration period for the nominee-registered shares.
 
Advance voting can be done as follows:

a) via this website

Advance voting happens from the same link as registration. Advance voting requires that the shareholders or their statutory representatives or proxy representatives use strong electronic authentication either by Finnish, Swedish or Danish banking credentials or a mobile certificate.

**b) by mail or email **

A shareholder voting in advance by regular mail or email must send the registration and advance voting form availableunder: "AGM documents" or corresponding information to Innovatics Ltd by regular mail to Innovatics Ltd, General Meeting / Puuilo Plc, Ratamestarinkatu 13 A, 00520 Helsinki, Finland or by email to agm@innovatics.fi

If a shareholder participates in the General Meeting by submitting advance votes to Innovatics Ltd before the deadline for registration and advance voting, the submission constitutes registration for the General Meeting, provided that the information required for registration, as mentioned above in Section C.2, is included therein.

A proposal subject to advance voting is deemed to have been presented without amendments at the General Meeting.

The language of the General Meeting is Finnish. A shareholder who is present at the General Meeting has the right to request information with respect to the matters to be considered at the General Meeting in accordance with Chapter 5 Section 25 of the Finnish Companies Act.

On the date of this notice, the total number of shares in the company and votes represented by such shares is 84,776,953. On the date of this notice, the company and its subsidiaries hold a total of 813,519 of the company’s own shares, which are not entitled to vote at the General Meeting.

Changes in shareholding after the record date of the General Meeting do not affect the right to participate in the General Meeting or the number of voting rights held by a shareholder in the General Meeting.